EFFECTIVE AS OF October 1, 2023
If you are a resident of California, please see the “California Notice at Collection” section below for information about data subject rights that may be available to you under the California Consumer Privacy Act (“CCPA”).
Allen Media collects personal information from Applicants and Workers as described below.
Use of Allen Media Information Technology Systems and Networks. Allen Media may collect certain information automatically through the course of your employment or services, such as your Internet protocol (IP) address, inferred location based on your IP address or activities, device identifiers associated with your computer or device, mobile carrier and related information, activity logs, and other information about activities you engage in on Allen Media property, equipment, accounts, systems and networks. Allen Media may monitor and review Workers’ uses of Allen Media equipment, accounts, information technology systems and networks, including its phone networks, computer networks, including those used to access the internet, video conferencing systems and other company-provided electronic communications tools. Allen Media may access and review electronic files, messages, and emails sent or stored on its information technology systems, including accounts, computers and devices provided to Workers.
We use Applicants and Worker's Personal information for a variety of business purposes in the employment context, including the following:
We may share anonymous, de-identified, or aggregate information that cannot reasonably identify you with others for any purpose, as permitted by applicable law. Please note that any personal information that you post to a profile, blog, comment section, or forum on our online platforms or social media pages may be available to other users of those forums or, in some cases, made publicly available.
The following table describes (i) the categories of personal information we have collected in the past 12 months, and (ii) the categories of third parties to which we have disclosed personal information for a business purpose.
|Category of Personal Information Collected||Category of Third Parties Personal Information is Disclosed to for a Business Purpose|
|Identifiers, such as name, postal address, email address, Social Security number, government-issued identification numbers (e.g., driver's license, state identification, or passport number, US work authorization number), date of birth, telephone number, username, or other similar identifiers.||
|Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)), such as signature, Social Security number, address, telephone number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, or any other financial information, medical information, or health insurance information.||
|Professional or Employment-Related Information, such as resumes, employment history, employment verification information, promotions, service dates, training information, length of service, compensation, current department/position, employment status, job performance, attendance records, driving records, disciplinary actions, relocation information, work assigned usernames and email addresses, employee development information, or other employment-related information.||
|Educational Information, such as the institutions attended, graduation dates, degrees, field of study, education verification information, level of education, degrees received, and certifications.||
|Audio or Visual Information, such as video recorded training sessions or other company-sponsored events.||
|Internet or other electronic network activity information, such an information pertaining to the device through which you interact with us or use within the employment context (e.g., the type of device and IP address).||
|Sensitive Personal Information, such as Social Security numbers and driver's license numbers; state identification card numbers, U.S. work authorization numbers, and racial or ethnic origin.||
The categories of sources from which we collect personal information are set forth in “Personal Information and Other Information Collected by Us” section above. The business purposes for which we collect personal information are described in detail in the section titled “How We Use Your Personal Information” above and include:
For CCPA purposes, we do not “sell” or “share” Applicant or Worker personal information collected pursuant to this policy. Furthermore, we do not have actual knowledge of any “sale” or “sharing” of personal information of minors under 16 years of age.
Under the CCPA, you have the right to know certain information about our data practices. For example, California residents have the right to request the following from us:
Under the CCPA, you may have the right to request that we delete your personal information. This right to deletion does not apply to any of your personal information that is subject to an exception under the CCPA. Once we receive your request and verify your identity, we will delete all personal information in our records that is not subject to a legal exception.
Under the CCPA, you may have the right to request the correction of personal information where it is inaccurate or incomplete. In some cases, we may provide self-service tools that enable you to manually update your personal information.
You have the right to limit the use and disclosure of your sensitive personal information for certain purposes. This right only applies when sensitive personal information is processed for purposes of inferring characteristics about a data subject. We currently do not engage in such processing.
To exercise any of these rights, call our toll-free number at (877) 747-6045, or email us at firstname.lastname@example.org or submit the form located here. In the request, please specify which right you are seeking to exercise and the scope of the request. We will confirm receipt of your request within 10 days. In order to verify your identity and process your request, we may ask you to provide certain information so that we match that data to you in our systems. If we are unable to verify your identity, we may deny your request to know or delete.
You can designate an authorized agent to submit requests on your behalf. However, we will require written proof of the agent's permission to do so and verify your identity directly.
You have the right not to receive discriminatory treatment by us for the exercise of any your rights.
We have put in place appropriate physical, electronic and managerial procedures designed to protect and safeguard your personal information from unreasonable alteration, acquisition, or misuse by unauthorized third parties. We use standard industry practices to protect your personal information, however, we cannot guarantee that your communications never be unlawfully intercepted, or that your personal information will never be unlawfully accessed by third parties.
In the unfortunate event that your personal information is compromised, we may notify you by email (at our sole and absolute discretion) via your Allen Media email address in the most expedient timeframe that is reasonable under the circumstances. Please note, however, that delays in notification may occur while we take necessary measures to determine the scope of the breach and restore reasonable integrity to the system, or, if notification would impede a criminal investigation, to accommodate the legitimate needs of law enforcement.
By mail: Allen Media, LLC
300 Interstate North Pkwy SE
Atlanta, GA 30339
ATTN: Chief Human Resources Officer